Administrative Assistant

We are looking for a person who is motivated, energetic, and who considers no task too small to perform.

Are you someone who thrives in a fast-paced team environment and takes pride in accomplishing tasks to help reduce the administrative burden for senior management? Are you organized and detailed in your approach? Do you enjoy working with technology and interfacing with clients as well as internal staff?

We are looking for a person who is motivated, energetic, and who considers no task too small to perform. Are you the one to help us maintain excellence as we continue our exciting growth pattern? If so, we want to hear from you!

Responsibilities

  • Developing (through training provided) proficiency in FileMaker product line
  • Working closely with CEO and other Admin staff to move tasks forward
  • Working with software tools daily
  • Posting on social media 2x a week
  • Answering / screening inbound calls
  • Preparing/sending proposals
  • Invoicing customers and taking payments over the phone as needed
  • Follow up on past due invoices
  • Sending forms to customers as requested such as billing ACH, W-9, Certification of Insurance, bid forms.
  • Sending items as part of our customer recognition program
  • Ordering and picking up lunch daily for office staff
  • Organizing employee Workiversary responses
  • Event planning for staff functions
  • Scheduling trainings both external and internal
  • Scheduling internal meetings with staff
  • Sending reminder emails for meetings scheduled
  • Assisting with new employee onboarding employees
  • Assisting with PTO process
  • Purchasing office supplies
  • Processing primary supplier related invoices and payments.
  • Regularly communicating in writing tasks accomplished

What We Offer

  • High-energy atmosphere
  • Encouraging and supportive work environment
  • Opportunity for professional development and growth
  • Training, mentoring, and opportunity to obtain professional certifications
  • Competitive salary, STD/LTD, health plan, 401k with company match, company contribution to Health Savings Account
  • Annual bonuses
  • Free lunches

Responsibilities

  • High school diploma required, bachelor’s degree preferred
  • Minimum of 1 year experience as an Administrative Assistant or equivalent
  • Ability to type a minimum of 50 words per minute
  • Excellent communication skills
  • Strong organizational skills and dedication to completing tasks in a timely manner
  • Proficiency in Microsoft Word, PowerPoint, and Excel
  • Familiarity with Mac is a plus
  • Detail oriented and comfortable working in a fast-paced office environment

About Us

DB Services is a small, growing software development company based in the Indianapolis area with clients located around the world. We work in a variety of industries including advertising and marketing, education, wholesale, and healthcare. Our clients rely on us to design powerful solutions, deploy exceptional products, and deliver outstanding customer service. Building long-term client relationships is at the core of our business model. We are equally focused on building a cohesive and compatible team. We are seeking to expand our ranks with talented and articulate individuals interested in creative and challenging assignments and growth potential within the company.

About Indianapolis

Indianapolis, the nation’s twelfth largest city, offers the benefits of a major metropolitan city-center wrapped in the down-to-earth nature of its Midwestern locale. Residents have access to cultural and artistic activities and can take advantage of numerous professional sporting events. Best of all, Indianapolis has a variety of unique neighborhoods and districts to suit every lifestyle and budget. The city’s affordable cost of living continues to attract newcomers from other cities, showing that Indianapolis’s growth shows no signs of slowing. We are located one mile south of Fishers, Indiana and Carmel, Indiana, both of which consistently rank in the top 100 places to live in the United States.

To Apply

Complete the Online Job Application form.

  • Submit a cover letter
  • Attach your resume

If this position sounds like a good fit for you, in your cover letter tell us a bit about your software experience, aptitude, and why this position suits you.